Quanfey Expense Intelligence
In developmentEvery receipt, invoice, and bank line — booked to the right cost center, with confidence you can see.
QEI reads your documents with AI, shows exactly how sure it is on every field, codes each expense to your entities and cost centers, and routes anything uncertain to a human — before it touches your P&L.
80%
confidence gate — below it, a human reviews before it counts
4 levels
of cost-center hierarchy — parent, subsidiary, location, project
4 roles
Owner, Admin, Accountant, Viewer — approvals match how money moves
0
per-vendor templates, duplicate payments, or silent changes — everything logged
The pain
“Which project did that $2,079 belong to — and who approved it?”
Most extraction tools hand you values with no way to know which ones to trust. And most expense tools treat cost centers as an afterthought — so month-end becomes archaeology and your per-project profitability becomes a guess.
The shoebox month-end
Receipts in pockets, invoices in inboxes, statements in PDFs. Someone retypes all of it — and every retype is a chance to code $8,400 of project cost to the wrong job.
A P&L that lags reality
If expenses take three weeks to get booked and coded, your profit-and-loss statement describes last month's decisions. Miscoded cost centers quietly distort which projects look profitable.
The product, as a story
Follow one document from scan to P&L.
Scene 01
Scan anything. See exactly how sure the AI is.
PDF, photo, or scan — invoice, receipt, or bank statement. Claude extracts the fields and scores its own confidence on each one. One weak field flags the whole document for review; nothing slips through on a guess.
Extraction result · invoice
- VendorNorthline Building Supply99%
- Invoice #INV-2084198%
- Date2026-06-1497%
- Subtotal$1,840.0096%
- Tax (HST)$239.2095%
- Total$2,079.2074%
Total is below the 80% gate — the whole document is routed to human review before it counts. Illustrative values.
Scene 02
Every dollar lands in the right cost center — and the right P&L line.
One account holds your whole structure: parent, subsidiaries, locations, projects. Each document is coded down that hierarchy and mapped to your Chart of Accounts, so per-project profitability is a report, not a reconstruction.
Document
Fuel receipt — $84.12
Entity
Subsidiary: WestFleet Ltd.
Cost center
Project #204 — Harbourview site
Chart of Accounts
5210 · Vehicle & fuel expense
P&L impact
Operating expense, Project #204, June
Illustrative coding path. Your entities, your cost centers, your Chart of Accounts — QEI adapts to the books you already keep.
Scene 03
Approvals that match how money actually moves.
Owner, Admin, Accountant, Viewer — with team invitations and a pending/active workflow. Low-confidence documents queue for review; every upload, extraction, status change, and approval is logged immutably. Nothing happens silently.
Review queue
Everything under the confidence gate waits here — a human confirms before it books.
Role-based approval
The person approving the spend isn't the person who entered it — because nobody entered it.
Immutable audit trail
“Where did this number come from?” is a one-click answer, for your accountant or the CRA.
Scene 04
Month-end stops being archaeology.
Expenses are extracted, coded, approved, and deduplicated as they arrive — so your P&L per project, location, and entity reflects this month, not a three-week-old guess. Bank statements reconcile against documents that are already structured.
Why QEI
Extraction tools give you numbers. QEI gives you numbers you can trust — in the books.
Confidence you can see — not a black-box OCR
Every field carries the model's confidence. Anything under 80% flags the whole document for human review before it counts. Most extraction tools hand you numbers and hope; QEI tells you when to check.
Cost centers are the core, not an add-on
Parent, subsidiary, location, project — the hierarchy most expense tools bolt on later is QEI's data model. Your per-project P&L is only as good as your coding, so coding is the product.
Approvals that match how money moves
Four roles — Owner, Admin, Accountant, Viewer — with review queues for anything low-confidence. The person who approves the spend isn't the person who typed it in, because nobody typed it in.
An audit trail accountants actually trust
Every upload, extraction, status change, and approval is logged immutably. When the accountant or the CRA asks 'where did this number come from?', the answer is one click.
No per-vendor templates, ever
Claude reads documents the way a person does — new vendor, new layout, no setup. The template-maintenance treadmill that kills legacy OCR tools simply doesn't exist here.
Duplicate-proof by cryptography
SHA-256 file hashing catches the same invoice arriving twice — by email and by scan — before it's processed twice or, worse, paid twice.
Who it's for
Built with cost-center-heavy businesses in mind.
Building construction
Built with the job-costing detail and subcontractor invoice volume construction teams deal with in mind — every field is confidence-scored before it counts.
Real estate & property management
QEI's parent/subsidiary/location/project hierarchy maps directly onto how properties and portfolios are organized — designed for multi-property expense tracking.
Manufacturing
Built with the vendor and supplier invoice volume manufacturing teams process in mind.
General small business
Works for any small business's invoices and bank statements — no per-vendor templates or setup required.
Path
From walkthrough to your own documents.
01
Walkthrough
See the current build on real documents — ours or yours. Thirty minutes, no setup.
02
Pilot on your documents
Your invoices, receipts, and statements, your entity structure, your cost centers — measured against how you book them today.
03
Shape the roadmap
Pilot teams directly influence what ships next — line items, QuickBooks/Xero export, mobile capture — and keep founding pricing.
Pricing
Early access, honestly priced.
Pilot / early access
Founding pricing
for pilot teams
Walkthrough first, then a pilot on your own documents. Founding customers lock early pricing and shape the roadmap — no long contract.
Per organization
From $29 CAD
per month, planned — tiers to $199 by volume & entities
One organization-level subscription covering your whole entity hierarchy — not per-seat pricing that punishes growing teams. Final tiers announced with general availability; founding customers keep their rate.
After go-live
What ships next — clearly labeled, not quietly promised.
- Receipts and expense reports
- Line-item extraction
- Inline field correction
- QuickBooks / Xero export
- Bank statement → Excel/CSV export
- Email-in intake (forward invoices to QEI)
- Mobile capture
Pilot teams vote on the order. None of this is sold as available today.
Questions, answered
What is QEI?
Quanfey Expense Intelligence (QEI) is AI-powered accounts payable and expense software: it reads invoices, receipts, and bank statements, shows its confidence on every extracted field, codes each expense to your cost centers, and routes anything uncertain to a human before it touches your books.
What documents can QEI process today?
PDF, JPEG, and PNG invoices and bank statements — header fields like vendor, dates, totals, and tax. Receipts and expense reports are on the roadmap.
How does QEI decide what needs human review?
Any field the model scores below 80% confidence flags the whole document for review before it counts.
How accurate is it?
We don't publish an accuracy number until a proper ground-truth benchmark exists. Instead, the product shows its confidence per field and routes uncertainty to humans.
Who can access what?
Four roles — Owner, Admin, Accountant, Viewer — across a parent, subsidiary, location, and project hierarchy.
How does QEI handle cost centers and multiple companies?
One account holds your whole structure — parent, subsidiaries, locations, and projects. Every document is coded to the entity and cost center it belongs to, so your P&L per project or location reflects reality instead of a single lump of 'expenses.'
Will it work with QuickBooks or Xero?
QuickBooks and Xero export is on the near-term roadmap, clearly labeled. Today QEI is the intake, extraction, coding, and approval layer — your accounting system stays the system of record.
How do I get QEI today?
Through a walkthrough of the current build, then a pilot on your own documents. Pilot teams get founding-customer pricing and directly shape the roadmap.
Next
See your own invoices go through it.
A walkthrough takes thirty minutes: the current build, real documents, visible confidence — and a straight answer on whether QEI fits how you keep your books.